Operating a licensed venue involves more than simply supplying or selling alcohol; it requires a key individual, the Designated Premises Supervisor (DPS), who ensures that all legal, social, and operational standards are met. For any hospitality establishment that serves alcohol, appointing a DPS is a critical step in the application process for obtaining a Premises Licence. So, what exactly is the role of a DPS, and how does one step into this responsibility?
What is a Designated Premises Supervisor (DPS)?
In simple terms, the DPS is the person designated to oversee alcohol sales and uphold legal requirements within a licensed venue. The DPS is not just a figurehead; they bring a strong understanding of both the business and the broader social responsibilities associated with alcohol sales. To meet the role’s requirements, every DPS must hold a Personal Licence, which allows them to authorise alcohol sales legally.
Key Responsibilities of a DPS:
- Understanding the Business: A DPS is expected to have a comprehensive knowledge of the establishment’s operations, enabling them to manage alcohol sales responsibly.
- Awareness of Social Issues: Alcohol sales come with social considerations, and a DPS should understand the associated potential challenges, such as underage sales or antisocial behaviour.
- Legal Authority: The DPS is named on the Premises Licence and must hold a valid Personal Licence.
- Primary Contact: The DPS acts as the main contact point for the police, local councils, and other regulatory bodies, especially concerning licensing or social issues.
- Business Involvement: While a DPS doesn’t need to be present at all times, they should be actively engaged with the business and reachable whenever necessary.
A DPS can also be the Premises Licence holder, though this is not a requirement. Importantly, their role ensures that licensed premises meet all regulatory expectations, helping to protect both the business and its patrons.
Why Does Every Licensed Venue Need a DPS?
Under UK law, any venue selling alcohol must have a DPS listed on its Premises Licence. This requirement underscores the importance of responsible alcohol sales and management, providing a clear point of accountability. Without a DPS, a venue’s application for a Premises Licence simply cannot be approved.
How to Become a Designated Premises Supervisor
Becoming a DPS requires a few specific steps, primarily centred around obtaining a Personal Licence. Here’s a quick guide:
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Hold a Personal Licence: To become a DPS, you need to have completed the Level 2 Award for Personal Licence Holders qualification, such as the course provided by Educating Hospitality.
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Nomination by the Premises Licence Holder: The business owner or current Premises Licence holder must officially nominate you as the DPS.
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Consent Form Submission: You will need to complete a written consent form to confirm your acceptance of the role, which the premises licence holder must then submit to the local council as part of the Premises Licence application process.
There is no fee associated with consenting to become a DPS, but it is an official commitment to oversee alcohol sales responsibly.
Changing a Designated Premises Supervisor
Sometimes, venues may need to appoint a new DPS. In such cases, the Premises Licence holder must apply to the local council to modify the Premises Licence, specifying the new DPS. This process includes:
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Application Submission: The Premises Licence holder submits an application to vary the DPS to the local council.
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New DPS Consent: The proposed DPS must complete a new consent form as part of the application process.
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Fee Payment: A small administrative fee, currently £23, is required when submitting the change request.
Why Understanding the DPS Role Matters
For hospitality leaders, understanding the DPS role goes beyond legal compliance; it’s about fostering a safe and enjoyable atmosphere. The DPS isn’t merely a contact on paper—they embody the establishment’s commitment to responsible alcohol service, serving as a bridge between the business, its patrons, and regulatory authorities. By choosing the right person as a DPS, a business not only meets its licensing requirements but also sets a standard for safety, professionalism, and accountability.
To explore the Personal Licence course that can help you or your team prepare for a DPS role, visit Educating Hospitality.
